Global Whole Being Fund Report

The problem (organizational gaps/Needs).

1. Inadequate funds to support board oversight roles, governing and institutional audit, compliance.

2. Human resource welfare and retention for YETA staff.

3. Inadequate visibility limiting YETA fundraising efforts.

Objectives.

1. To deepen the accountability procedures and systems. This will be achieved by Facilitating annual institutional audits and paying for compliance charges.

2. To improve YETA’s Human Resource welfare and retention.

3. To boost YETA’s work publications and visibility.

Outcome 

Strengthened Institutional Framework, Governance and Resource Base for Attainment of a Vibrant Public Brand Presence On Refugee-Led Initiatives by 2024.

Intended Impact.

1. Complying with statutory obligations (taxes), will reduce risks of fines and penalties which can hinder organisation growth and sustainability.

2. Reduced staff turnover and increased staff output (number of people reached and impacted)

3. Two donor meetings as a result of engaging with published content.

Project highlights/Achievements including the targets reached

1. Procured 1 complete set of media and communication equipment. As a result; It has enhanced YETA's documentation in terms of quality activity photos, change stories, coverage of global events like Internation Womens Day (IWD) World refugee Day/Day of African Child, International Youth Day. Improved media visibility in platforms such as reframe, watsup, yutube, website, X formerly twitter.
2. Nine (9) staff being facilitated for institutional programme support and retained (2 female, 7 male, 2 security guards, M&E, Finance, 3 project officers, programmes lead, Executive Director). The project has been able to motivate staff through the provided transport facilitation for 6 staff for effective supervision as well as commuting to and from work.
3. Security; 2 security officers facilitated by the project have enhanced the physical security of hub and its equipment. TOT for community Hub activities; 1 communication officer facilitated by the project has increased access to digital skills and learning at the computer hub for both youth and adults. Internet Access; The project has supported internet connection for the staff for internal and external engagements like emails, attending capacity strengthening webinars,  meetings and facilitation of digital skills training at the hub. Fuel facilitation provided logistical support for movement of mobile play and learn tricycle for play sessions at time when there was no direct funding to facilitate play sessions. Institutional overall supervision and collective action on implementation of different running projects by the staff.
4. One annual board meeting was conducted where board members were able to discuss key issues such as the need to develop a fundraising strategy, supervision of the management team, registration of YETA with URSB as YETA Peace and Disability Initiative, Appointment of new signatory to replace a deceased signatory and Management of institutional assets. Internet banking to support finance operations than frequent movements to banks. During the discussions, the board also identified recurring challenges such as; The logistics for mobility with the overwhelming organization staff numbers,
   Institutional development support- most of the funding the organization is securing is directed to activity implementation- a donor mandate.
5. Annual audit.Project has supported to secure a contractual agreement with an audit firm (EDIOMU and COMPANY) for annual audit.
   

Lessons learned and best practices emerging from this project.

Governance and programme support funding reduces the burden of multiple role playing, segregation of duties, support supervision and improves board functions such as board meetings. Previously, It was so had to facilitate board meetings due to lack of resources to bring them together, most of the existing project donors are hesitant to pay support staff like Executive Director, HR, Log & Procurement, MEAL and programmes Lead making such essential functions to be played by project implementers hence no segregation of duties and very minimal support supervision. With this funding, we were able to facilitate some of the positions especially Executive Director, MEAL and programmes Lead including board meetings.